Western Leyte College

Statement of Privacy Policy

Western Leyte College (WLC) is committed to protecting the privacy of its data subjects, and ensuring the safety and security of personal data under its control and custody. The policy provides information on what personal data is gathered by WLC about its current, past, and prospective students; how it will use and process this; how it will keep this secure; and how it will dispose of it when it is no longer needed.

This information provided is in compliance with Republic Act No. 10173, also known as the Data Privacy Act of 2012 (DPA) and its Implementing Rules and Regulations (DPA-IRR). It sets out WLC’s data protection practices designed to safeguard the personal data of individuals it deals with, and also to inform such individuals of their rights under the Act.

This Data Privacy Notice and Consent Form may be amended at any time without prior notice, and such amendments will be notified to you by call, text message or e-mail.

Processing of Personal Data

1. The school collects, processes, and stores personal information during the admission to WLC.

During the admission process, the school collects personal information from the applicants, their parents, or guardians in order to confirm their legal identity, and whether or not the students are qualified to attend WLC High School in the grade or strand or course/program for which they applied. The school also gathers the parents’ and guardians’ information and contact details in order to fulfill various WLC requirements. The school must know who is primarily responsible for the students’ domestic and familial environment, to communicate with them, view the students’ grades, and to send important announcements.

During admission, the school collects information such as the students’, parents’, or guardians’ personal profile, academic and medical records, contact information, and payment arrangement (terms, vouchers, discounts, and scholarships).

Secondary data processing is also done to analyze the general group profile of applicants so that the school may better serve them, and refine the communications for future applications. This type of data analysis does not expose individual identities.

The data acquired from applicants are also shared and submitted to other government agencies, such as, but not limited to, the Department of Education and Commission on Higher Education.

2. The school gathers, generates, processes, and safekeeps personal information collected from the enrolment period until the student leaves or graduates from WLC.

The school handles and processes personal information, including images, on their academic performance and extra-curricular activities while they are enrolled in WLC. Attendance, punctuality records and records of any behavior requiring medical attention, counselling, or legal and disciplinary actions are recorded by the school. The school also tracks parents, guardians, or family members’ participation in school events or times when their attention is needed to address behavioral or performance difficulties of the students. This information is primarily used to gauge if the educational programs offered by the school are effective for each of the students and determine what else needs to be done to guarantee that they have a positive experience in WLC. Images and information about student achievements are also featured through digital, online and print media for marketing purposes.

Data Protection

In WLC, the Registrar’s Office and the Dean’s Office is responsible for the proper and secure collection of Data, as well as its reception and safekeeping of their personal information and other documents submitted. The faculty and staff of WLC have been oriented and are periodically reminded of the importance of protecting the personal data of students.

Confidentiality

WLC strives to implement and continuously improve its systems, facilities, and the capabilities and mindset of its people to ensure the confidentiality of sensitive personal information of its students and parents or guardians.

Rights to Privacy

As provided by the Act, the data subject or the parents and guardians, in case of a minor, may object to the processing of their child’s personal data, request to access his/her personal information, and/or have it corrected, erased, or blocked on reasonable grounds.

Data Privacy Consent

I have read this form, understood its contents, and agree to the processing of my or my child’s or ward’s personal data. I understand that this does not prohibit the existence of other criteria for lawful processing of personal information, and does not waive any of my rights under RA 10173 and other applicable laws.